Product Samples & Order Preparation
Resolve key product questions before committing to an order. Coordinate sample requirements, feedback and packing information through a clear approval record.
Clarify the requirement and scope
Set the sample brief
Explain what the sample should demonstrate: size, material, colour, finish, function or packaging. Define how feedback will be recorded.
Document decisions
Keep photographs, specification versions and acceptance comments together. A sample approval should identify what was checked and what still needs confirmation.
Prepare the order handover
Carry approved requirements into the order list. Confirm quantities, packaging, labels and readiness before shipment coordination.
Prepare these details
- Sample purpose and product reference
- Required variations, quantities and delivery address
- Approval contact and feedback method
- Expected order requirements after review
Frequently asked questions
Does sample approval guarantee the whole order?
A sample is a reference for the agreed scope. Record production specifications and any checking requirements separately for the final order.
Can samples and later shipments use different arrangements?
Discuss each stage separately. Sample delivery and bulk cargo can differ in packaging, weight, destination and service availability.